A round controls when specific actions can take place in your program, such as submitting applications or completing reviewing.
Round types
There are three types of rounds:
- Application round: allows applications to be created, edited, and submitted
- Reviewing round: allows reviewers to view and evaluate applications
- Feedback round: allows scores and comments to be shared
If a round is not open, the related action cannot occur.
Create a round
- In the Manage workspace, go to Settings > Applications > Rounds
- Click Add round and choose a form
- Enter a name (internal use only)
- Select a round type
- Set start and end dates—no assigned start date means the round is open immediately; no end date means the round is open indefinitely
- Click Save
Application round options
- Review / resubmission ends: set a deadline for action flow or resubmissions
- Chapters: limit the round to specific chapters
Reviewing round options
- Scoring: reviewers can submit scores or votes
- Viewing only: reviewers can view applications but cannot take action
Feedback round options
- Visible to applicants: show feedback to applicants
- Visible to reviewers: allow reviewers to see each other’s feedback
- Anonymise reviewers: hide reviewer identities
- Display total scores only: show overall scores only
- Comments: include reviewing comments
- Scores: include scoring data
Learn more about feedback rounds in Feedback: sharing reviewer scores and comments with applicants.
Show a countdown to applicants
- In the Manage workspace, go to Forms
- Click the ellipsis (three dots) next to a form and choose Form settings
- Open the 'Advanced' tab
- Enable Display countdown to submission deadline
- Click Save
Extend a round
- In the Manage workspace, go to Settings > Applications > Rounds
- Click the round
- Update the end date or time
- Click Save
Contact applicants about an extension
- In the Manage workspace, go to Applications
- Click Advanced in the search bar
- Set the Status filter to In progress
- Click Search
- Click Broadcast
- Send your message
Learn more about broadcasts in the Ultimate guide to broadcasts.
Set a custom deadline for specific applications
- In the Manage workspace, go to Applications
- Click the application
- Click Set next to 'Custom application deadline'
- Choose a date and time
- Click Save
Good to know
- Unless the countdown has been activated, rounds are not visible to users.
- You can create unlimited rounds.
- Extending a round does not notify users automatically.
- Custom deadlines apply to individual applications only.
- Applications with custom deadlines cannot be edited after submission.
- A custom deadline can only be set on existing applications.
Video overview