The post-application and reviewing features offered by Good Grants provide a flexible and intuitive way to manage your program's successful grantees. From creating funds, sending contracts, allocating payments, and facilitating post-grant reporting, we make it easy every step of the way.
Configure funds
In the simplest terms, funds are the pool of money that your program is able to allocate to grantees. The first step in grant management is to configure these funds. To do so:
- In the Manage workspace, go to Grants > Funds
- Click New fund
- Give the fund a name and optional description
- Set the fund currency and budget limit
- Save
For a full breakdown of the fund management features of Good Grants, see our dedicated guide: Fund management overview.
Configure notifications
Once your program's funds have been defined you'll need to create notifications that are sent to grantees who have a grant report due and to grant managers alerting them that a payment must be sent to a grantee. Below is a list of notifications to configure.
Notification trigger |
Action |
Grant report due |
Triggered before, after, or when a grant report is marked due based on all or selected grant statuses. To learn more, see our dedicated guide: Post-grant reporting. |
Grant report scheduled |
Triggered when a grant report has been scheduled with a due date in the future. |
Grant report submitted |
Triggered when a grant report has been submitted by an applicant. |
Grant status changed |
Triggered when an application's grant status been edited (Closed, In progress, Fully allocated, etc). See our Grant status guide for more information. |
Payment due |
Triggered when a scheduled payment is marked as due. To learn more, see: Payment tracking |
Payment status changed |
Triggered when the payment status for an application has been changed. |
You can learn more about notification configuration in our Ultimate guide to notifications.
Configure contracts
Your next step is to configure contracts which can be assigned to successful applications and require a signature by grantees. Contracts may not be required by all programs, but for those that do need these agreements, follow the steps outlined in our dedicated resource: Contracts. This guide will walk through the configuration of contracts, how to assign them to applicants, how to manage them.
Apply grant status
An application's grant status indicates where an application is within the grant cycle. While Good Grants comes equipped with statuses for 'Grant in progress', ;Fully allocated', and 'Closed', these are fully customisable and additional statuses can be created in just a few clicks. To learn how to configure grant statuses and apply them to your applications, check out our Grant status article.
Configure a payment schedule
The payment tracking feature allows you to view and manage the payment schedule for funding allocations. This makes it easy to keep track of which grantees are receiving funding, the amount they've been funded, payment dates, how that funding has been allocated, and any outstanding balance. Default options exist in Good Grants for bank transfer, wire transfer, SWIFT transfer, and cheque. Additional methods, such as Venmo or Paypal, may be configured in just a few steps. For a full breakdown of instructions, see our dedicated resource: Payment tracking.
Configure a grant report
Grant reports allow you to monitor the progress of successful grantees to ensure that they hit milestones defined by your organisation, are properly using the allocated funds, etc. Grant reports are configured similarly to your program's application form, but with some distinct differences. To learn more about the configuration of grant reports and post-grant reporting in general, check out our Grant reporting guide.
Allocate funds
For those that read the Fund management overview guide from the Configure funds step of this article, allocation will be familiar. Allocating funds is how you match up the money that is budgeted with the recipient(s) who will receive it. For those that need a refresher, see the linked guide above.