Fund management overview

Good Grant's fund management feature helps grant managers control the allocation of funds to successful applicants from one or more funds/budgets.

Create a fund

Multiple funds can be created to manage different grant sources.

1. In the Manage workspace, go to Grants > Funds
2. Click New fund
3. Give the fund a name and optional description
4. Set the fund currency and budget limit
5. Save

In the funds list view, you will always have an overview of the total funds currently allocated per fund and the remaining available budget.

Allocate funds

Individually via the manager's application view 

1. From the Manage workspace, navigate to Applications
2. Find and click on an application to allocate funds to
3. Open the 'Grant' tab
4. Under the 'Fund allocation' heading, click Add allocation
5. Select the Fund to allocate from and enter the Amount
   
   
6. Click Save

Individually via the Applications list view

1. In the Manage workspace, go to Applications
2. Locate the application you need to allocate funds to
3. Click the overflow menu (three dots icon)
4. Select Allocate funds
   
   
5. Choose your desired fund and indicate the amount
6. Confirm

In bulk

1. In the Manage workspace, go to Applications
2. Locate the applications you need to allocate funds to and select their corresponding checkboxes
3. Open the Action drop-down
4. Select Allocate funds
   
5. Choose your desired fund and indicate the amount
6. Confirm

Delete an allocation

You may need to delete an allocation that was created during testing or for some other reason. You can delete either an entire allocated amount or an individual payment. 

Delete an entire allocation

1. In the Manage workspace, navigate to Grants > Allocations
2. Click the ellipsis (three dots) next to an allocation
   
3. Choose Delete

Delete a scheduled payment

1. In the Manage workspace, navigate to Grants > Allocations
2. Click the ellipsis (three dots) next to an allocation
   
3. Select Payment schedule
4. Click the ellipsis next to a schedule payment 
5. Choose Delete

Fund allocation reports

• For an overview and reporting on allocations made, go to Grants > Allocations
• You can search and filter allocations, e.g. by category, fund, or tag (from tags on an application)
• You can tag allocated applications from the Grants > Allocations view to better manage your program
• Export an Excel or CSV report of allocations from top right below the search control
  
  Note: exports will always follow the search and filter selection currently active.

Payment tracking

Once funds have been allocated to a successful grantee, you can track their payments via Grants > Payments in the Manage workspace. For more information on tracking grant payments, see our dedicated guide: Payment tracking. 

FAQs

Is there a limit on the number of new funds that can be created? 

No! You can configure as many funds for your program as your organisation requires. 

How will I know if I have exceeded the available amount from a fund? 

You can view the budget, the total allocated amount, and the available balance for your funds via Grants > Funds. If you attempt to allocate more funds than are available an error message will appear. 

Can I directly send out payments from Good Grants? 

The fund management features baked into the platform are simply for record keeping. It is not possible to natively send funds from Good Grants.