Fund management overview

The fund management feature in Good Grants helps grant managers control the allocation of funds to successful applicants from one or more budgets.

Create a fund

You can create multiple funds to manage different grant sources.

1. In the Manage workspace, go to Grants > Funds
2. Click New fund
3. Enter a name and optional description
4. Set the fund currency and budget limit
5. Click Save

Allocate funds

You can allocate funds in several ways.

Individually allocate funds from the manager's application view 

1. In the Manage workspace, go to Applications
2. Find and click on an application to allocate funds to
3. Open the 'Grant' tab
4. Under 'Fund allocation', click Add allocation
5. Select the fund to allocate from and enter the amount
6. Click Save

Individually allocate funds from the Applications list view

1. In the Manage workspace, go to Applications
2. Locate the relevant application
3. Click the overflow menu (three dots)
4. Select Allocate funds
5. Choose your fund and enter the amount
6. Click Confirm

Individually allocate funds from Grants > Manage

1. In the Manage workspace, go to Grants > Manage
2. Click on the name application name
3. Open the 'Grant' tab
4. In 'Fund allocation', click Add allocation
5. Choose the fund and enter the amount
6. Click Save

Allocate funds in bulk

1. In the Manage workspace, go to Applications
2. Select the checkboxes next to the applications you want to allocate funds to
3. Open the Action drop-down and choose Allocate funds
4. Select the fund and enter the amount
5. Click Confirm

Delete an allocation

You can delete either an entire allocation or a specific scheduled payment.

Delete an entire allocation

1. In the Manage workspace, navigate to Grants > Allocations
2. Click the ellipsis (three dots) next to an allocation
3. Choose Delete

Delete a scheduled payment

1. In the Manage workspace, go to Grants > Allocations
2. Click the ellipsis (three dots) next to an allocation
3. Select Payment schedule
4. Click the ellipsis next to a schedule payment 
5. Choose Delete

Fund allocation reports

You can report on and export allocation data:

1. In the Manage workspace, go to Grants > Allocations
2. Use the Advanced filters to search by category, fund, or tag
3. Click Export to download an Excel or CSV of allocations

Payment tracking

Once funds have been allocated, you can track payments via Grants > Payments in the Manage workspace.

For full details, see our dedicated guide: Payment tracking.

Good to know

• Funds are not seasonal—they persist independently of seasons. If you manage an annual grant budget, create a new fund each year and name it accordingly.
• You can allocate funds individually or in bulk.
• Multiple allocations can be assigned to the same application.
• Add the 'Funds allocation' column to the Applications list view by clicking the cog icon.

• Allocations cannot be deleted if payments are in progress.

• Data in exports always matches your current filters.

• Tags added via Grants > Allocations will display alongside the allocation in the manager’s view of the application. These are separate from standard application tags.

FAQs

Is there a limit on the number of new funds that can be created? 

No. You can configure as many funds as your organisation requires. 

How will I know if I have exceeded the available amount from a fund? 

You can view the budget, total allocated amount, and available balance via Grants > Funds. If you try to allocate more than is available, an error message will appear.

Can I directly send out payments from Good Grants? 

No. Fund management is for record keeping only. Payments cannot be sent directly from Good Grants.