Adding reviewers

There are four ways to add reviewers to Good Grants. The method you choose will depend on how many reviewers you have and how you want them to access the platform.

You can:

• Add reviewers manually – best if you only have a few reviewers
• Import reviewers in bulk – ideal for a large number of reviewers
• Invite reviewers – useful when asking individuals to participate without commitment
• Enable reviewer self-registration – suitable when reviewers need to apply for the role

Add reviewers individually

This method is best for adding a small number of reviewers.

1. In the Manage workspace, go to Users
2. Click New user
3. Enter the reviewer's name, email address, and a 12-character password
4. Under 'Account roles', select Reviewer
5. Click Save

After adding reviewers, send them a broadcast with their login details. Reviewers can change their password after logging in by opening Profile from the user menu.

Import reviewers in bulk

Bulk importing is the most efficient option when adding many reviewers at once.

1. In the Manage workspace, go to Users
2. Click Import users
3. Download the provided import template
4. Enter reviewer details using the template format and save the file
5. Click Import file and upload the completed template
6. In Role to apply to imported users, select Reviewer
7. Click Process

The import runs in the background. You’ll receive an email once it’s complete confirming the result. If a user already exists in Good Grants, the import will add the reviewer role without changing their name or existing roles.

Invite reviewers

Inviting reviewers allows you to request participation without creating full accounts upfront.

1. In the Manage workspace, go to Users
2. Click Invite users
3. Enter one or more email addresses, separated by a comma, new line, semicolon, or colon
4. Select the role(s) to apply
5. Add an optional message
6. Click Send invite

Invited users appear in the Users list with an invited status. When they accept the invitation, they’ll be prompted to provide their name, password, and any required user fields.

Reviewer self-registration

Self-registration is best suited to programs where reviewers apply well in advance of judging.

To enable this option, configure a role registration form for reviewers and share the registration URL with prospective reviewers. Once registered, reviewers can be assigned to panels like any other user. Learn more in the Ultimate guide to user roles.

Good to know

• Reviewers added manually or via import do not receive automatic email notifications. 
• Programs on the Premium plan and above can notify reviewers using broadcasts. When broadcasting to imported reviewers, include the {password_set_url} merge field so reviewers can set their own password.
• Users added manually or via import automatically have notifications and broadcasts enabled.
• Imported users must have unique email addresses.
• Mobile numbers must be included in the import template if required by Settings > Users > Registration and must use international format, for example +44 785 111 111.
• Even if mobile numbers are optional, the 'Mobile' column must remain in the import template but may be left blank.

Video overview