Most Good Grants programs use a seasonal structure wherein applications open, reviewing runs, grant reports and follow-ups are conducted, and then the program pauses. Other programs need an irregular cadence. This often means that new applications open while previous applications are still being reviewed. These programs require what we call perpetual seasons.
This guide will provide solutions for programs that operate outside of a normal seasonal structure.
Auto-tag applications
Automated tagging is especially useful for perpetual seasons as it lets you group entries by cycle, month, or intake. You can then use those tags to build reviewing panels.
To create an automated tag
- In the Manage workspace, go to Settings > General > Tags
- Click Add tag
- Enter a tag name
- Select the Application submitted trigger
- Click Save
To stop automatic tagging
- In the Manage workspace, go to Settings > General > Tags
- Click the tag
- Deselect Application submitted trigger
- Click Save
Tagged applications can be pulled into panels using tag logic. Learn more in Tags in panels: 'Any of', 'All of', or 'None of'.
Rounds
Programs using perpetual seasons may never close application rounds, or pause briefly between intakes. You can leave rounds open by not setting start or end dates.
To pause accepting applications or reviewing simply edit the existing round dates when needed. Learn more in Ultimate guide to rounds.
Archiving applications
Once an application has completed reviewing and the grant report process, you can archive it. Archiving hides the application without deleting it. Archived applications can be restored later if needed. Learn more in Archiving applications.
Archiving score sets
Score sets can also be archived after use. Doing so stores:
- Reviewing data
- Panels
- Scoring criteria
Archived score sets help keep active reviewing clean. Learn more in Archiving score sets.
Good to know
- Perpetual seasons work well for rolling or ongoing programs.
- Archiving does not delete data.
- Archived applications and score sets can be restored.
- Do not delete score sets with completed reviewing.
- Deleting score sets can cause data loss or stray scores.