Configure comments for reviewers

Which review modes support comments?

Your program may require reviewers to make comments on applications. This option is available on all review modes:

• Qualifying
• Top pick
• Scoring
• Voting
• Gallery 

By default, comments are not shown to applicants, however, this option can be configured in the form of a feedback round. This setting applies to all applicants and is not selective to some. To learn more about feedback rounds, see our guide: Providing applicants their scores and/or comment left by reviewers.

Configure review comments

Reviewers can leave a comment in two ways:

• Overall comment on the application
• Comment on individual scoring criteria (available in the Scoring reviewing mode only)

To enable reviewers to leave a comment(s) on the overall application, using a comment box at the bottom of the page:

1. From the Manage workspace, go to Reviewing > Settings > Score sets
2. Click on the score set's name or create a new one
3. Open the 'Display' tab
4. Under 'Commenting', select the Comment on application invited checkbox
5. Save

Tip: reviewers can also include a file with their comments by clicking the file icon in the commenting area. 

Accepted file types include .gif, .jpg, .jpeg, .png, .doc, .docx, .pdf, .xls, and .xlsx. 

You can also select Comment on application required which will make comments on each application mandatory before the review is considered complete.

To enable reviewers to leave a comment(s) on every scoring criterion:

1. In the Manage workspace, go to Reviewing > Settings > Score sets
2. Click on the score set's name
3. Go to the 'Display' tab
4. Under 'Commenting', check the Comments on every score invited box (this will display a comment box for each scoring criteria)
5. Save

You can also select Comment on every score required which will make comments on scoring criteria mandatory before the review is considered complete.

Display (share) review comments between reviewers

If you would like reviewers to be able to see comments left by other reviewers:

1. From the Manage workspace, go to Reviewing > Settings > Score sets
2. Click on the score set you wish to edit
3. Open the 'Display' tab
4. Under 'Commenting', check the Users can see each others' comments on this score set box
5. Save

Display comments on feedback view

1. In the Manage workspace, go to Reviewing > Settings > Score sets
2. Click on the score set you want to edit
3. Go to the 'Display' tab
4. Under 'Commenting', check the Display comments on feedback view box
5. Click Save
6. Configure a Feedback round to see how the comments will appear for applicants

Download review comments

By default, only the grant manager can download the reviewers' comments, via the leaderboard.

1. From the Manage workspace, go to Reviewing > Leaderboard
2. Open the Export drop-down
3. Choose an option to download the export Scores + comments in either Excel or CSV file

Your export will be sent to your email with a link to the file when it’s ready and may take a few minutes with large exports. The Excel/CSV sheet will have a row for each application and their comments and scores per application. 

Video overview