Configure crowd/public Voting

Setting up Voting in Good Grants is quick and flexible. Every Voting stage requires three components.

• A Voting score set
• A reviewing round
• A reviewing panel

You can follow the steps below or use the reviewing fast start.

Configure a Voting score set

1. In the Manage workspace, go to Reviewing > Settings > Score sets
2. Click New score set
3. Enter a clear score set name—this is shown to reviewers
4. Select the Voting reviewing mode
5. If voters must register, select the role from the If registration is required, use this role registration form drop-down
6. Set your desired rules, including:
   • Vote limits: controls when votes reset
     • Doesn't reset
     • Resets daily (at midnight in the account timezone)
     • Resets weekly (at midnight in the account timezone)
   • Maximum votes per user: limits total votes a user can cast 
   • Maximum votes per application: allows multiple votes per application if greater than one
   • Maximum votes per category: limits how many votes a user can use in each category
   • Votes can be revoked by users: allows users to remove a vote and reassign it
   • Total votes per application visible to all users: controls whether vote totals are public or hidden.
7. Open the 'Display' tab and configure your desired settings:
   • Field visibility: controls which fields are shown to reviewers 
   • Layout: controls mixed or visual-focused application display
   • List length default: controls how many applications appear per page
   • Image layout: choose Masonry or Square image display
   • Comment on application invited: allows registered users to comment
   • Users can see each others’ comments: makes comments public
   • Cover image: displays an image for voters with multiple score sets
8. Click Save when finished

Learn more in Configure score sets.

Create a reviewing round

1. In the Manage workspace, go to Reviewing > Settings > Rounds
2. Click Add round and choose a form
3. Set the Round type to Reviewing
4. Set Starts and Ends dates for the Voting period
5. Click Save

Learn more in Ultimate guide to rounds.

Set up a Voting panel

1. In the Manage workspace, go to Reviewing > Settings > Panels
2. Click New panel and choose a form
3. Choose Voting as the reviewing mode
4. Select the Voting score set
5. Select categories, chapters, and/or tags
6. Choose who can vote
7. Select the Voting round
8. Click Save 

Learn more in Create a reviewing panel.

Use case: public Voting with registration

1. In the Manage workspace, go to Settings > Users > Roles
2. Click New role
3. Assign a name to your new role, i.e. "Voter"
4. Select Registration form for this role is active
5. Click Advanced 
6. Set the Scores (own) permissions for Create, View, Update, and Delete to Allow
7. Click Save
8. Open the role to reveal the registration URL
9. Go to Reviewing > Settings > Panels
10. Open your Voting panel
11. In the 'Who' section, select the new voter role 
12. Click Save 

Learn more about role registration see Ultimate guide to user roles. 

Use case: public viewing but register to vote

1. In the Manage workspace, go to Settings > Users > Roles
2. Open the guest role
3. Ensure Guest account role for anonymous users is selected
4. Click Advanced
5. Set Scores (own) View to Allow
6. Click Save
7. Go to Reviewing > Settings > Panels
8. Open your Voting panel
9. In the 'Who' section, select the guest role 
10. Click Save

Revoke a vote

If enabled, voters can remove and reassign votes.

1. Go to Reviewing > Settings > Score sets
2. Open the Voting score set
3. Enable Votes can be revoked by users
4. Click Save

Voters can select Unvote from the application view.

Share your Voting page

1. Open Reviewing > Settings > Score sets
2. Copy the Voting URL

To link to a specific application, append the application slug to the URL. Learn more in What is a slug?.

Good to know

• Votes reset based on the account timezone.
• Comments are only available to registered users.
• Image thumbnails cannot exceed 16300px.
• Voting URLs can be shared publicly.
• Fraud prevention tools include registration, rate limiting, and logging. Learn more in How can I avoid fraud in public access reviewing?

FAQs

Can I set minimum votes?

Minimum votes cannot be enforced.

Do voters need to register?

Yes. Registration is required for Voting.

Can Voting results be combined with other reviewing stages?

Not natively. Combine results externally if required.

Can some voters have more weight than others?

All voters are equal by default. Use a separate score set or external weighting if needed.

Can I share direct links to applications?

Yes. Application URLs can be shared freely.

Video overview