Communicating application round extensions
It's common for grant managers to extend the dates or times assigned to their applications rounds to allow more applicants to create and submit their applications. While this is not always planned in advance, it's easy to extend the entry round and to alert your users using the steps below.
Note: extending the application round can occur on any plan, but the broadcast feature of the platform is available on the Premium subscription and above.
Extend the application round
- In the Manage workspace, navigate to Settings > Applications > Rounds
- Click on your entry round, called 'Application open period' by default
- Open the Ends field and select your new end date and time
- Save
Tip: the round dates and times configured in Settings > Applications > Rounds of the Manage workspace are not shown to applicants. This allows to you set or edit the dates without users knowing. If you wish to only extend the application round for a select group of applications, follow the steps outlined in our dedicated guide: Set a custom application deadline.
Extend the deadline for select applications
You may need to pick and choose which applications are allowed extra time. To do this, you can assign a custom application deadline. Here's how:
- In the Manage workspace, navigate to Applications
- Click on the name or ID of an application to open the manager's view
- Choose Set next to the 'Custom application deadline' heading
- Click into the resulting field to open a calendar
- Select the desired date and time
Communicating with applicants
Selecting which users you would like to communicate the extension to varies greatly program by program. Some managers wish to reach out to all applicants while others would only like to contact those who have registered but not created an entry.
- From the Manage workspace, go to Users
- Open the 'Advanced' search
- In the Role dropdown, select Applicant
- If desired, in the Applications drop-down select one of the following
- Has applications this season: allows you to reach out to those that have created applications, both submitted and in progress.
- Has no applications this season: allows you to contact applicants that are registered within the program, but have not created an application this season.
- Has applications in an archived season: allows you to contact applicants who have registered and created applications in previous seasons, but may not have started any applications within the current season.
- Has no applications at all: allows you to reach out to any applicants that have yet to create an application at all in your program's history.
- Search
- Click Broadcast to compose your message
Tip: use markdown formatting or merge fields to customise the message and include specific details.
