Rounds control the start and end dates of when activities can happen for the various stages of your program. You can configure as many rounds as you need and dates and times can be altered as needed.
There are three round types:
- Application round
Allows applications to be created, edited, and submitted. If there is no currently open application round, applications cannot be created, edited, or submitted.
- Reviewing round
Allows reviewing activity to happen. If there is no currently open review round, reviewing participants cannot see any applications nor record their assessments.
- Feedback round
Allows feedback to be presented to applicants. During an open feedback round, applicants are able to see feedback on their applications.
Creating a round
- Go to Settings > Applications > Rounds
- Click Add round
Note: by default, the round is created in the season being managed
- Name your round— this name is for the program manager's reference and is not publicly visible anywhere
- Set the Round type
- Set start and end date and time, and time zone
Tip: these times are absolute and enforced at the one time for all users wherever they are in the world. Start and end times are not required. If you have no start time, the round is simply open until the end time. If you have no end time, the round remains open indefinitely after the start time. If you have neither, the round is simply open.Note: Good Grants uses the 24-hour clock for the start and end dates, therefore, for midnight you would need to use 24:00 for example.
- If you are not using chapters, do still mark that the round is for the "Default" chapter. If you are using chapters, set the chapter(s) to which the round applies. If you have different start/end dates for different chapters, create separate rounds for them.
Reviewing round options
A reviewing round can be for assessment or viewing only. The default and most typical review view is scoring, meaning scores, votes, etc, can be submitted. A viewing-only review round allows reviewers to view all the applications to which they are assigned, but they cannot take any action on those application assignments.
Feedback round options
Feedback can be selectively made visible to applicants and/or reviewers.
- Anonymise reviewers removes reviewers' names from comments made on applications.
- Comments can be set to show or not as part of feedback.
- Scores (from the Scoring reviewing mode)can be set to show or not as part of feedback. Note that if there is more than one VIP reviewing score set, all score set scores are shown in feedback. Individual reviewers' scores are not shown, only the average of all reviewers.
- Category average can be set to show or not as part of feedback. This setting allows the application to be benchmarked against all other applications in the same category.