Add an application field
Application fields are used to collect all of the information required for an application to be complete. Fields are added to tabs, which act as sections or pages of the application form. There is no limit to how many fields you can configure.
- From the Manage workspace, navigate to Applications and click Edit form
Note: for accounts utilising multiple forms, select the form you wish to edit from the drop-down that appears.
- In the top-right corner of your screen, toggle on Configuration mode
- Hover with your mouse in the position you want to add the new field and click the + icon
- In the configuration tray that appears on the right side of the page, select one of the many field type options from the Field type drop-down
- Give the field a Label (seen by applicants)
Tip: think of the field's label as a heading. This can be used to provide top-level information to applicants. More detailed information can be added using the Hint text or Help text mentioned below. - Add a Short title to help identify the field
Note: short titles are used by grant managers to easily identify the field. Users can also see this in a warning message when a required field is left empty, so it is important that this allows applicants to quickly identify the field if necessary. - Depending on the field type selected, an 'Options' section will appear with a series of configurable parameters, including auto-scoring, availability in advanced search, and more
- Choose whether the field applies to all categories or some within the 'Categories' area
- Make the field required, if desired, within the 'Access' section
Tip: if you wish to hide this field for any reason, including utilising it in a later action flow stage and not during the initial application, simply deselect the 'Write' and 'Read' checkboxes. - Enable and configure conditional logic if required in the 'Conditional' menu
- Set your desired data protection level in the 'Data protection' section
- Save
For more information how to use the form editor, see our guide: Form editor.
Important: it is strongly recommended to keep the number of fields on the first tab is kept to a minimum. An application is only created (and the auto-save feature triggered) once the first tab is saved. If there are too many fields on the first tab, applicants may forget to save their application and lose their work. Once the application is created, it auto-saves as the applicants complete or edits the fields.
Important: editing or deleting fields after opening for entries is not recommended as it may lead to data loss.
Important: it is recommended to keep the number of fields on the first tab to a minimum because an entry is only created (and the auto-save feature initiated) once the first tab is saved. If there are too many fields on the first tab, an entrant may forget to save their entry and lose their work. Once the entry is created, it auto-saves as the entrant completes or edits the fields.
Tip: need several of the same field, like file uploads or similar text entry fields? In the Manage workspace navigate to Settings > Applications > Fields to copy an existing field.
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